How to Manage Tasks: 6 Effective and Proven Strategies

When you work in a team and you have a lot of diverse tasks, it is quite difficult to achieve a smooth sequence of all activities. It is even more difficult to keep up with all work tasks on time. The ability to manage duties and tasks is an essential quality of any manager or ordinary employee. This skill is also indispensable in everyday life. If you can complete tasks well and on time at work, then you can perform daily life tasks just as efficiently.

Learning to do everything on time and with high quality means that you can become a valuable employee of your company. This can increase your reputation in the eyes of the boss. Managers can get assigned to big projects, and employees can prove they can start leading teams. Establishing a process for completing work tasks can be a challenge for many employees because, in theory, it is much easier to do than in practice. In practice, you may find that any extraordinary situation or a sudden rush of tasks can unsettle you. However, you should stick to a specific plan that will help you deal with the influx of tasks more efficiently. This will prove your worth as an employee, as well as save you from moral and physical exhaustion.
We will offer you strategies that you can take note of to work with your team. Using them will help you achieve excellent results and save you from many difficulties.

Proven strategies

Write down everything you need to do

When you start working on a new project, you understand the result that you are striving for. However, each project implies a set of tasks that lead to the desired result. Depending on the project, there can be a large number of such tasks that you can delegate to responsible team members.

To better organize your work, you should first define all the tasks that need to be completed. After you define them, you can assign them to responsible persons. However, you should also make sure that you can track their implementation. It is much easier to do this now if you use the daily task tracker, which will help you to assign tasks to the right employees, set due dates for them, and also monitor their progress. Moreover, you do not need to manually monitor whether the task is completed or not. When somebody completes a task, you will receive a notification that it is ready.

Set small and simple goals

When you're working on a big project, you can break it down into several big tasks. However, when a task looks laborious, it can motivate procrastination. This will play on the fact that your goals will be achieved at a slow pace.
If you want to make things easier for your team, you need to make sure that each goal can be achieved in a few simple steps. This is convenient for both managers and team members, as each task will be completed much faster.

Arrange tasks in order of their priority

Having a team of several specialists, each of which is responsible for a certain part of the work, you can easily assign tasks for which different specialists will be responsible. Not all specialists can perform any tasks. When you understand the strong sides of your team members, you can understand how and to whom to allocate small tasks.

However, in addition to the main tasks, you will also have tasks that must be completed quickly. Such tasks are usually assigned a high priority. You should delegate such tasks to someone you can rely on. These should be responsible people who will do everything on time. In this case, you will not need to spend time keeping track of every member of the team.

Use automation

Now there are many programs and online tools that make life easier for specialists in various fields of activity. Many companies, wishing to speed up business processes, resort to the development of custom software, which helps to set many tasks for automatic execution. Depending on your field of activity, you can find many suitable tools. There are programs to help with marketing, bookkeeping, inventory, and more. As you work on your next project, you can sort through the tasks that you can set to auto-execute. You just have to make sure they are complete. You can distribute the rest of the tasks that require the attention and experience of your team members. Thus, you will contribute to the rapid development of your project. This will take a lot of the workload off your team and lead to faster achievement of your goals.

Use visualization

When doing a certain part of the work on the project, it is necessary to pause to collect data on the work done. Based on such data, you can study your performance and productivity. You can see how quickly your team is up to the task and continue to move in the same spirit. However, not everything can go smoothly. Sometimes you need to understand why there are problems or why there is no expected progress. To do this reports on the work done are collected. However, raw data from reports can take a long time to analyze. Instead, you can use visualization tools that help present all the data pleasantly and understandably. You can quickly analyze all the information and draw up an action plan to improve your business processes.

Multitask when appropriate

Companies value the skill of multitasking in their employees. However, this skill does not always lead to the best results. Trying to perform many tasks at the same time, you run the risk of performing them of poor quality. Your attention will wander to different tasks, because of which you will not be able to pay due attention to what is important. Instead, try to get things done quickly, but with quality. You will see that your bosses will be much happier with this than if you just do a lot of tasks quickly.

Conclusion /

When you start working on a large project, the most important thing is to skillfully distribute tasks so that they can be completed quickly. In this regard, you need to divide large tasks into smaller ones and appoint responsible specialists for their implementation. In addition, you should resort to automation tools that help to remove a significant burden from the team.